Guides · 6 min
Business Travel to Paris: What an On-the-Ground Concierge Changes
A business travel concierge in Paris is the local counterpart of the assistant who organises the trip from abroad. The assistant keeps flights, policy and expenses; the Paris contact takes everything that happens between landing and departure — chauffeur, hotel, meeting logistics, dinners, the personal errand — and adjusts it live when the first meeting runs late. One agenda in, one confirmed plan out, one number during the trip.
What to hand over, and what to keep
The division of labour is simple once stated.
- Keep with your travel management company: air tickets, policy, expense reporting, insurance.
- Hand to Paris: hotel choice for the purpose of the trip, chauffeur schedule, meeting rooms and printing, restaurant holds for client dinners, interpreters, gifts, the executive's personal requests.
- Share with both: the agenda, the names of counterparts, sensitivities (dietary, security, press), and who may be told what.
The information a Paris concierge needs
One message is usually enough: flight numbers, hotel (or 'please propose'), the agenda with addresses, the number of passengers, luggage, dietary notes, and the names your principal will meet. From that we come back with a single plan — chauffeurs with names and numbers, timings with margins, reservations confirmed, the fallback for each item — and a direct line for both the assistant and the executive during the trip.
How the day is adjusted
Paris days move: La Défense takes longer than the map says, a lunch overruns, a counterpart cancels. Because the chauffeur, the restaurant and the meeting room are held by the same person, the adjustment is one call from us rather than three from you. The executive receives a short message — 'dinner moved to 20:30, car at 20:05' — and the assistant receives the same, in their time zone.
The personal matters are handled the same way. A forgotten charger, a pharmacy, a shirt before the board, a doctor who speaks English: these are the requests that make or break a trip and that no supplier covers. They are what a concierge is for.
One trip, or a presence in Paris
Assistants whose principals come to Paris monthly often move from per-trip assistance to a corporate membership: the same contacts, preferences on file, and an executive assistant in Paris between trips for French correspondence and local matters. Our business travel concierge page describes the trip; our executive assistant and corporate concierge pages the presence.
FAQ
Do you replace our travel management company?
No. Flights, policy and expenses stay with them. We handle everything in Paris around the flights.
Can you work in our time zone?
We are open 8:00 to 20:00 Paris time every day for new requests and reachable at any hour during a trip for clients on file.
How do you invoice?
To the company, per trip or by corporate membership. Terms are set in a private consultation; NDA is standard on request.
Can you handle a delegation rather than one executive?
Yes — several arrivals, vehicles and hotels, one plan and one point of contact for your team.
